Director of Business/Finance

Job Description                                                                                               

PRIMARY RESPONSIBILITIES

The Finance Director manages the business office and all related functions, including budgeting, accounting, payroll, human resources processes, and financial reporting. This position works closely with the Executive Director (ED) to support organizational operations, staffing, and compliance.

BUSINESS MANAGEMENT

• Supervise Finance Department staff and conduct annual evaluation and goal setting for the Finance Clerk.
• Meet twice monthly with the Executive Director—once prior to each Board of Control meeting—and as requested.
• Maintain banking and financial institution relationships; serve as the organizational point of contact.
• Works with ED and Executive Assistant to oversee tenant leases, rental agreements, rental records, and communication of tenant information
• Participate in other NGRESA duties as assigned

HUMAN RESOURCES & PAYROLL

• Oversee HR processes related to hiring, onboarding, leave management, payroll, benefits administration, and separations.
• Maintain and update employee benefits options; communicate benefits information and collaborate with the ED on potential changes.
• Issue employment contracts and maintain certification, employment verification, and personnel record compliance.
• Ensure secure storage and organization of all HR and payroll files.
• Serve as the initial HR point of contact and support Directors in documentation of employee concerns.

BUDGETING

• Develop and maintain fiscal year budgets for all programs and organizational operations, in collaboration with the ED.
• Prepare budget projections, amendments, and financial insights for leadership.
• Enter and maintain all budgets in required state systems (e.g., PC Genesis, GaDOE portals).

ACCOUNTING & FINANCIAL MANAGEMENT

• Manage all accounting functions, including cash management, journal entries, month-end reconciliation, capital assets, and year-end closeout.
• Ensure compliance with accounting standards, audits, grant requirements, and state reporting.
• Maintain accurate digital and paper financial files and ensure secure storage of all financial documents.
• Invoice school systems and process receipts, grants, and drawdowns.

REPORTING

• Prepare and submit all required federal, state, and GaDOE financial, payroll, and audit-related reports.
• Provide monthly financial reports to the Board of Control and reports requested by the ED and leadership team.
• Ensure accurate and timely submission of recurring required data (e.g., SHBP, DOAA, SAO, CPI, DOL, IRS, Census Bureau).

___________________________________________________________

Director of Business/Finance

Finance & HR Procedures                                                                     

Business Management – procedural tasks

• Contact representative for Southern States Insurance for workers’ compensation, property, liability, and cyber coverage.
• Respond to insurance questionnaires at renewal.
• Provide documentation for Worker’s Compensation Audit.
• Collect Certificates of Insurance annually.
• Maintain access to GaDOE portal and process Portal Access Certification.
• Send tenant statements and collect rent payments.

Human Resources – detailed tasks

• Assist with new hire orientation (task-level).
• Enter/report new hires into E-Verify, Ga New Hire, SHBP, and American Fidelity.
• Prepare/update annual salary spreadsheets.
• Submit AUF files to SHBP.
• Maintain spreadsheets of new hires and terminations.
• Maintain and assist with PSC certification updates.
• Process monthly payroll, leave requests, and FMLA documentation.
• Provide insurance carriers salary/payroll info for claims.
• File W2, 1099NEC, and 1094 forms (task-level detail).
• Provide personnel records on request.

Budgeting – procedural tasks

• Submit budget amendments.
• Enter budgets into PC Genesis or Consolidated Application.
• Provide budget updates on request.

Accounting – procedural tasks

• Create/submit remote capture deposits and positive pay files.
• Apply loan payments monthly.
• Monitor GaDOE chart of accounts and update codes.
• Enter monthly journal entries.
• Balance all funds for year-end, enter receivables, assets, and accruals.
• Provide documentation during audits.
• Create and maintain fiscal-year accounting files.
• Transfer PayPal payments, reconcile, and post receipts.
• Submit drawdowns via GAORS.
• Submit quarterly invoices (GOSA grants).
• Monitor timesheets for split-funded employees.

Reports – procedural tasks

• Create and transmit PUF files to SHBP.
• Submit monthly SHBP audit documents.
• Submit quarterly federal/state/DOL reports.
• Submit annual DOAA reports (CS1, Immigration, NPC, SEFA, TIGA).
• Submit SAO reports (lease data, reconciliation, year-end forms).
• Update and submit Risk Assessment/Control Environment.
• Submit CPI reports.
• Submit EEOC and Census reports.

Email cover letter and resume to Dr. Steve Miletto at steve.miletto@ngresa.org

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